Description

ProtopVA Community is excited to announce a new job opportunity for the Part-Time Team Support Administrator position.

OPPORTUNITIES OFFERED WITH THIS JOB:

• Opportunity to work alongside a detail-oriented team.

• Opportunity to be part of a US company

• Opportunity to work with a great team.

SCHEDULE AND PAY RATE

• Schedule:  No fixed hour requirement; deadlines vary

• Hours: Flexible hours per week

• Time Zone: Pacific Standard Time

• Languages Required: English

•Open to: Philippines and LATAM

• Pay Rate: $6-$7/hr

*Rates are dependent on your experience and skills, determined by ProtopVA.*

RESPONSIBILITIES

1. Administrative & Data Management:

- Consolidate multiple contact lists into one organized spreadsheet

- Update and maintain mailing lists (add/remove contacts based on returned items)

- Prepare, send, and track investor or stakeholder mailers (content provided)

- Maintain accurate administrative records and digital file organization

- Support general recurring administrative tasks as needed

2. Presentation & Document Support:

- Update weekly PowerPoint presentations

- Modify or replace slides while maintaining exact formatting, layout, and branding

- Ensure all files are fully compatible with Mac (Apple) systems

- Work with Microsoft Office (PowerPoint, Excel, Word)

- Prepare basic reports, summaries, or formatted documents

3. Communication & Follow-Up Support:

- Provide timely progress updates

- Track responses from mailers or outreach lists

- Follow up on pending items or data corrections

- Ensure smooth coordination and meet project deadlines

4. Social Media Support:

- Post content once a week to three established platforms

- Format content provided and create simple visuals when needed

- Follow existing templates or brand guidelines for consistency

REQUIREMENTS

- Must use an Apple/Mac computer

- Understanding of the healthcare or medical device field is a plus

- Proficient in Microsoft Office, especially PowerPoint and Excel

- Experience with Google Drive / Dropbox for file management

- Excellent English communication skills (written and verbal)

- Friendly, professional, and empathetic communicator

- Highly organized, detail-oriented, and a strong multi-tasker

- Self-starter: proactive, resourceful, and able to work independently

- Coachable and open to feedback

- Quick learner with strong problem-solving ability

TOOLS

- Microsoft Office (PowerPoint, Word, Excel) – Mac compatible

- Google Drive / Dropbox

- Social media platforms (3 primary accounts)

- Basic content creation tools (Canva or similar)

- Email platforms for sending mailers

- Internal tracking sheets and project/task management tools

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines IN THIS LINK. 

 PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on the corresponding link: 

(Latin America): https://t.me/+eCkMCM8Uyys2M2Mx

(Philippines): https://t.me/+HnbkVowAXVdmMjA5

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines