Description

ProtopVA Community is excited to present this new job opportunity for a Part-Time to Full-Time Project Administrator / Project Management Assistant for a Construction Company (Engineering or Architectural Background required)

**Bilingual job position - Fluent English and Fluent Spanish required**

COMPANY INFORMATION

A US construction and real estate company specializing in both commercial and residential projects, dedicated to providing innovative and sustainable solutions in the industry. 

OPPORTUNITIES OFFERED WITH THIS JOB

•      Opportunity to work alongside a detail-oriented team.

•      Opportunity to be part of a US company

•      Opportunity to work with a great team.

JOB DESCRIPTION

As a Project Administrator / Project Management Assistant, you will ensure that the project manager and project team can focus on their core responsibilities by handling administrative and coordination tasks, maintaining documentation, and facilitating effective communication. This role is crucial for the successful execution of projects within the company.

1. Pricing, Budgeting, Coordination and Administrative Tasks

• Call vendors for pricing.

• Break down construction plans.

• Keep cost records.

• Communicate with clients, suppliers, contractors and crew to coordinate deliveries, monitor performance, and ensure that contractual agreements are met.

• Follow up with subcontractors.

• Follow up with permits, engineering, and city departments. 

• Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project setup through project closeout.

• Provide administrative support, such as travel arrangements, expense reports, and other tasks as needed by the project team.

• Compile and prepare project reports, progress updates, and performance metrics for project managers and stakeholders.

• Track and manage project resources, including personnel, equipment, and materials, to ensure they are allocated efficiently and on time.

• Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience

• Organize and maintain project-related documents and information.

• Assist construction managers in publishing and maintaining project and job schedules, and communicating project updates

2. Technical Expertise

• Technical experience in reading blueprints.

• Experience doing architectural or engineering drawings.

• Proficient in software and tools such as Microsoft Office, Construction software, and Web.

3. Engineering Background (MUST)

• Have an architectural or engineering background.

4. Personal qualities required for the position (outline examples of how your own qualities align with these requirements)

• Self-starter

• Highly motivated

• High technical skills

• Time punctual

• Result-driven

• Organized

• Effective communication (English and Spanish)

SUCCESS PROFILE FOR THIS ROLE

• Innovative and proactive: People who can think for themselves and be proactive/ People who work independently, are resourceful, and can think up solutions to problems independently/ People who can think creatively to solve problems.
• People & Relationships: Easy to speak with and a good listener/ Someone who is open to feedback without being offended, willing to make mistakes, and be okay when the company tells them how to improve/ Supportive, and always willing to help.
• Work Load & Stress Management: Able to manage stressful situations without affecting them on a personal level/ Must be extremely organized and detail-oriented/ Ability to work under pressure.
• Technology & Software: Computer savvy, able to teach systems and software to others/ Knowledge or willing to invest time in training themselves on the different platforms of the business.
• Communication & Language: Always available to respond quickly when contacted via phone, text, chat, email, etc./ Comfortable making calls and know how to properly communicate with contractors and clients.

SCHEDULE AND PAY RATE

•      Schedule: Monday – Friday (Schedule to be defined)

•      Time Zone: Central Time

•      Hours: 40 hours/week

•      Languages Required: English and Spanish

•      Open to LATAM

•      Pay Rate: $6-$7/hour 

*Rates are dependent on your experience, determined by ProtopVA.*

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines in THIS LINK. 

PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines

10.     Able to write and speak in English and Spanish.