Description

ProtopVA Community is excited to announce a new job opportunity for the Part-Time Real Estate Administrative Assistant position.

OPPORTUNITIES OFFERED WITH THIS JOB:

• Opportunity to work alongside a detail-oriented team.

• Opportunity to be part of a US company

• Opportunity to work with a great team.

SCHEDULE AND PAY RATE

• Schedule: Monday - Friday, 8:00 AM to 12:00 PM EST

• Hours: 20 hours per week

• Time Zone: Eastern Standard Time

• Languages Required: English

•Open to: Philippines and LATAM

• Pay Rate: $6-$7/hr

*Rates are dependent on your experience and skills, determined by ProtopVA.*

RESPONSIBILITIES

1. MLS & Listing Management:

- Create, update, and manage real estate listings in Stellar MLS and Gulf Coast MLS

- Ensure all listing details (including photos, descriptions, pricing, and property data) are accurate and current

- Conduct property searches and gather relevant listing information as needed

- Coordinate and schedule property photo sessions

- Track, organize, and maintain listing data in spreadsheets or other internal systems

- Update property marketing materials as listing information changes

2. Customer Service & Lead Support:

- Provide friendly, professional customer service via phone, email, and messaging

- Conduct follow-up with leads and clients

- Assist with general client inquiries and support requests

- Act as a helpful, personable point of contact for buyers, sellers, vendors, and partners

3. Administrative Support:

- Manage calendars, schedule appointments, and set reminders

- Handle general administrative tasks such as file organization, data entry, and document preparation

- Assist with contract management and follow-up to ensure all signatures, documents, and tasks are completed

- Track tasks, deadlines, and workflows to ensure timely completion

- Prepare simple reports, spreadsheets, and summaries

4. Sales Transaction Coordination:

- Support coordination of transaction timelines and deliverables

- Schedule inspections, walk-throughs, vendor appointments, and client meetings

- Assist in managing documentation for sales files

- Communicate status updates to agents, clients, and team members

5. Presentation & Documentation Support:

- Create or update documents, presentations, and branded marketing materials

- Maintain consistent formatting and branding across all files

- Work within Microsoft Office (Word, Excel, PowerPoint) to prepare reports or templates

- Support internal documentation and information organization

REQUIREMENTS

- Excellent written and verbal English communication; friendly and professional phone manner

- Highly organized, detail-oriented, and able to work efficiently in a fast-paced environment

- Tech-savvy with experience in Microsoft Office; willing to learn new platforms (HubSpot, MLS systems, etc.)

-  Proactive, resourceful, coachable, and able to work independently

- Strong customer service skills and comfortable speaking with clients

- Ability to manage multiple tasks, follow deadlines, and maintain accuracy

- Familiarity with Stellar MLS or real estate listing platforms strongly preferred

TOOLS

- Stellar MLS (Florida)

- Gulf Coast MLS (optional)

- HubSpot

- Microsoft Office Suite

- Email & phone communication tools

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines IN THIS LINK. 

 PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on the corresponding link: 

(Latin America): https://t.me/+eCkMCM8Uyys2M2Mx

(Philippines): https://t.me/+HnbkVowAXVdmMjA5

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines