Description

ProtopVA Community is excited to announce a new job opportunity for the Part-Time Outbound Leasing Assistant role.

OPPORTUNITIES OFFERED WITH THIS JOB:

• Opportunity to work alongside a detail-oriented team.

• Opportunity to be part of a US company

• Opportunity to work with a great team.

SCHEDULE AND PAY RATE

• Schedule: Saturday to Wednesday, 9:00 AM – 1:00 PM CST

• Hours: 20 hours per week

• Time Zone: Central Standard Time

• Languages Required: English

•Open to: Philippines only

• Pay Rate: $3/hr + bonuses for qualified appointments set and shown

*Rates are dependent on your experience and skills, determined by ProtopVA.*

ABOUT THE COMPANY:

A U.S. based real estate company providing quality, pet-friendly housing in peaceful neighborhood settings. Focused on comfort, convenience, and community living, it offers well-designed apartments with modern amenities, creating welcoming spaces where residents can thrive.

RESPONSIBILITIES:

1. Administrative & Operational Support:
- Manage schedules, appointments, and reminders for the company and team members

- Prepare meeting notes, organize tasks, and ensure timely follow-up on action items

- Keep company files, documents, and records well-organized and easily accessible

- Handle general office tasks such as managing supplies, tracking expenses, and processing invoices

- Assist with onboarding new team members and maintaining updated personnel records

- Support daily operations to ensure smooth and efficient workflows across departments

2. Sales, Lead Qualification & Client Support

- Conduct outbound calls to qualify potential tenants using set criteria and scripts

- Use basic addition math skills to pre-qualify tenants over the phone and ensure they meet financial requirements

- Sell and promote in-person apartment viewings in a warm, friendly, and engaging manner

- Follow up with prospects and clients through phone, text, or email to maintain engagement

- Manage and update customer records in the company’s CRM system

- Prepare basic sales reports, track progress toward goals, and help optimize the sales process

- Support outbound marketing and appointment-setting campaigns to attract qualified leads

3. Communication & Coordination

- Manage inbound and outbound communication, ensuring timely and professional responses

- Coordinate updates and reminders between team members and management

- Organize and share project updates, meeting summaries, and relevant company information

4. Project & Marketing Assistance

- Support ongoing projects by organizing tasks, tracking deadlines, and following up on deliverables

- Conduct research for new and existing company initiatives

- Assist in creating proposals, presentations, and marketing materials such as emails and social media posts

- Respond to customer inquiries and ensure their concerns are addressed promptly and professionally

5. Executive & Personal Assistance

- Assist with scheduling, travel planning, reminders, and other administrative or personal tasks

- Handle errands and time-saving tasks to support productivity and organization

- Maintain a high level of discretion, confidentiality, and professionalism in all matters

REQUIREMENTS

- Basic math skills to pre-qualify potential tenants (simple income/expense calculations)

- Excellent English communication skills (both spoken and written)

- Confidente, positive, and friendly phone presence, comfortable selling in-person appointments

- Experience with CRM tools and outbound calling preferred

- Prior experience in real estate, leasing, or customer service is a PLUS

 TOOLS YOU'LL USE

- CallRail (call tracking)

- GoHighLevel CRM

- Email & Text Tools (for follow-ups)

- Outbound Calling Systems

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines IN THIS LINK. 

 PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on the corresponding link: 

(Latin America): https://t.me/+eCkMCM8Uyys2M2Mx

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines