Description

ProtopVA Community is excited to present this new job opportunity for a Part-Time General Administrative Assistant.

OPPORTUNITIES OFFERED WITH THIS JOB:

• Opportunity to work alongside a detail-oriented team.

• Opportunity to be part of a US company

• Opportunity to work with a great team.

SCHEDULE AND PAY RATE

• Schedule: Monday to Friday, 8:00 AM to 12:00 PM CST

• Time Zone: Central Standard Timezone

• Hours: 20 hours

• Languages Required: English and Spanish

•Open to: LATAM

• Pay Rate: $4-$6/hr

*Rates are dependent on your experience and skills, determined by ProtopVA.*

RESPONSIBILITIES

1. Administrative and Operational Support

- Manage daily schedules, calendars, and reminders.

- Document meeting notes, task lists, and action items.

- Maintain well-organized digital records and filing systems.

- Assist with tracking and reconciling business expenses.

- Handle basic administrative tasks as needed.

2. Sales Support

- Assist with managing leads and updating CRM databases.

- Support client onboarding and maintaining communication records. 

- Track sales activities, progress, and assist with reporting.

- Help identify ways to improve the sales pipeline and workflow.

3. General Administrative Tasks

- Processes invoices and manages payment/expense reports.

- Help maintain internal records for employees and contractors.

- Assist in improving team productivity through optimized workflows.

4. Personal Assistance to COO

- Coordinate travel arrangements and book itineraries.

- Manage personal tasks while upholding confidentiality.

- Support both professional and personal scheduling needs.

5. Communication and Team Coordination

- Manage incoming emails and basic correspondence.

- Coordinate between internal departments and team members.

- Distribute timely updates on projects or event information. 

6. Project and Marketing Support

- Support project tracking, status updates, and task management.

- Conduct online research for ongoing and new business projects.

- Assist with creating marketing content (emails, posts, simple designs).

- Offer customer service help and prepare proposals and client decks.

REQUIREMENTS

- Previous experience in administrative/VA roles (Real Estate or Construction background preferred).

- Excellent English communication skills

- Confident using tools like Google Workspace, CRMs, and project management platforms.

- Strong attention to detail, organizational skills, and the ability to manage time efficiently.

- Self-motivated, dependable, and tech-savvy.

- Able to work the specified CST hours consistently.

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines IN THIS LINK. 

 PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on the corresponding link: 

(Latin America): https://t.me/+eCkMCM8Uyys2M2Mx

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines