Description
ProtopVA Community is excited to present this new job opportunity for a Part-Time Executive Marketing & Outreach Assistant
COMPANY INFORMATION
The client is a trusted security solutions provider led by experienced law enforcement and military professionals. They specialize in tailored protective services, including executive protection, intelligence, and security consulting. With a focus on professionalism and proactive risk management, they deliver reliable and effective strategies to safeguard individuals, businesses, and high-value assets.
SCHEDULE AND PAY RATE
• Schedule: Monday–Friday, 12:00 PM to 4:00 PM CST
• Time Zone: Central Standard Time
• Hours: 20 hours/week
• Languages Required: English
• Pay Rate: $3-4/hour
*Rates are dependent on your experience, determined by ProtopVA.*
Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines in THIS LINK.
PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.
*To join our telegram group and learn more about our open positions, click on this link (Philippines): https://t.me/+iBlvMlhGzzoyZWZh
OVERVIEW
A trusted security-focused business is seeking a proactive and detail-oriented Part-Time Executive Marketing & Outreach Assistant. This role will support high-level outreach initiatives, including lead generation, client communications, and marketing activities. The ideal candidate is organized, reliable, and experienced in administrative and sales support, with a strong ability to follow SOPs, draft professional emails, and engage leads across various platforms. This is a great opportunity for someone enthusiastic about helping a mission-driven business grow while delivering top-tier service to clients and prospects.
JOB DESCRIPTION
- Lead Generation & List Building:
- Research directories, and websites like Facebook, LinkedIn, Instagram and Yellow Pages online to gather and identify potential leads.
- Find potential leads within the list obtained by research or that the company will provide.
- Build an Excel/Google Sheets list with basic contact information.
- Sort list that can be turned into a CSV file to upload to any CRM or email software. Upload the CSV file to your CRM or email software for efficient management and outreach.
- Sales Support:
- Assist with generating and managing leads, following up with potential clients, and onboarding new customers via phone, email and chat.
- Update and maintain customer information in company systems.
- Prepare basic sales reports and track progress toward goals.
- Support the team in streamlining and improving the sales process.
- LinkedIn Lead Generation:
- Create a “Saved Search” on Sales Navigator on LinkedIn. Including specific titles, industries, etc.
- Download & sort a list that can be turned into a CSV file.
- Import contacts to a specific sales software to send cold-email campaigns.
- This usually requires a specialty VA, client training or watching tutorials.
- Call & Qualify Leads:
- Use VoIP phone (Dialpad, Google Voice, Nextiva, etc.) to make calls and qualify leads
- Learn English scripts to know what to say to qualify Leads.
- Call and tag leads as “cold”, “warm” or “hot” based on their interest level.
- Call or text potential leads over the phone and offer information about the services or products that the company offers to find out who would be interested in working with the company.
- Perform warm calls to verify information when the company receives an inquiry
- Calendar Management & Appointment Setting:
- Divert the interested clients to an agent to coordinate the booking.
- Help leads book calls with agents manually or using booking systems like Calendly.
- Send a calendar invite to both leads and clients.
- Add Clients to Sales Pipeline:
- Receive an email for a new prospect/deal in the company’s pipeline.
- Add deals to a system or spreadsheet after receiving an email for a new prospect/deal in the company’s pipeline (buyers or sellers pipeline).
- Warm Calling Existing Leads:
- Perform outbound calls to past clients or existing leads the company already has and offer information about the services the company offers.
- Speak with each lead, take notes, and then add them to the CRM.
- Call leads and prospects to book demos and/or introductory calls manually or through online booking systems like Acuity.
- Invite clients to events and ask for referrals.
- Marketing and Customer Relations Support:
- Find ideal contacts/leads/clients and reach out to them via DM (Direct Message)
- Follow the scripts provided but must also take the initiative to know how to answer.
- Have written conversations as naturally as possible, and focus on trying to help keep track of who they’re in touch with and qualify leads into the client’s CRM system.
- Focus the research of leads on the client’s buyer persona (ideal client, lead or prospect for the company) through hashtags or other accounts.
- Send and receive DM messages from/to leads through the client’s social media accounts (TikTok, Instagram, etc.).
- Reach out privately pretending to be the client, and then connect with them, and find out if they need help with anything.
- Open up the conversation in an excellent, low-key way (not hard sales at all).
- Pre-qualify the person to see if they’re a good fit to work with the client.
REQUIREMENTS
1. Language: Fluent in English (written and verbal).
2. Previous experience in lead generation, cold and warm calling, email outreach, and social media prospecting.
3. Strong customer service skills, with the ability to handle objections and maintain a professional, friendly tone.
4. Proficient in Google Sheets/Excel for list building, CRM updates, and reporting.
5. Detail-oriented, organized, and capable of multitasking under deadlines.
6. Tech-savvy, with a willingness to learn and navigate business platforms such as Apollo, LinkedIn Sales Navigator, and booking systems like Calendly.
7. Self-starter with a go-getter, entrepreneurial attitude and problem-solving mindset.
8. Coachable, reliable, and able to follow directions while taking initiative when needed.
9. Project management capabilities, including setting timelines and managing priorities.
10. Comfortable managing direct messages (DMs) on social media platforms like Instagram, TikTok, and LinkedIn on behalf of a client.
11. Familiarity with target audience research and tailoring outreach accordingly.
12. Knowledge of Canva or graphic design basics is a plus but not required.
