Description

ProtopVA Community is excited to announce a new job opportunity for the Part-Time Executive Liaison/Assistant and Support Coordinator position.

OPPORTUNITIES OFFERED WITH THIS JOB:

• Opportunity to work alongside a detail-oriented team.

• Opportunity to be part of a US company

• Opportunity to work with a great team.

SCHEDULE AND PAY RATE

• Schedule: Monday to Friday, 12:00 PM to 5:00 PM CST

• Hours: 20 hours per week

• Time Zone: Central Standard Time

• Languages Required: English

•Open to: Philippines Only

• Pay Rate: $9-$12/hr

*Rates are dependent on your experience and skills, determined by ProtopVA.*

RESPONSIBILITIES

1. Calendar Management, Email & Appointment Setting:

• Manage and organize the executive’s calendar (personal and business)

• Schedule and confirm meetings using Google Calendar or similar tools

• Coordinate across time zones with partners, clients, and team members

• Handle email inbox management, sorting, prioritizing, and drafting replies

• Set up online booking systems and share links as needed

2. Administrative & Sales Support:

• Maintain accurate client and transaction records

• Support billing processes and ensure timely client payments

• Assist the CEO with task prioritization and business-related duties

• Track team deliverables and follow up on project deadlines

• Organize company files and confidential information with discretion

• Provide backup support to the Sales and Operations teams

3. Client Communication & Follow-ups:

• Respond to inbound inquiries via phone, email, or CRM

• Conduct outbound follow-up calls and emails with leads and partners

• Record communication notes and interactions accurately in CRM

• Send reminders, updates, and status notifications as needed

4. Lead Management:

• Assist in qualifying new leads based on specific investment criteria

• Accurately log and categorize leads according to quality and potential

5. File & System Organization:

• Upload and organize digital documents via Google Drive or Dropbox

• Keep records up to date by client, service, or project

• Ensure easy accessibility and logical file structure

REQUIREMENTS

• Excellent written and verbal English communication 

• Experience using tools such as Motion.io, Quickbooks, Google Workspace, or project management platforms

• Patience and professionalism when handling demanding clients

• Comfort with Ai tools for productivity and task management.

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines IN THIS LINK. 

 PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on the corresponding link: 

(Latin America): https://t.me/+eCkMCM8Uyys2M2Mx

(Philippines): https://t.me/+HnbkVowAXVdmMjA5

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines