Description

ProtopVA Community is excited to present this new job opportunity for a Part-Time Executive Assistant in Finance For A Medical Waste Disposal Business (LATAM and Caribbean).

**Fluent in English required**

COMPANY INFORMATION

Medical waste disposal company based in the US that provides the medical industry with safe containers for the storage and transport of medical waste and strives to deliver excellent customer service. They also provide training for safe medical waste handling and disposal in compliance with regulations. It has been in business for seventeen years.

REQUIREMENTS:

1. Proven experience as a Financial Assistant, Bookkeeper, or in a similar role.

2. Proficiency in QuickBooks (Required) and Microsoft Office Suite (Excel, Word).

3. Strong attention to detail and accuracy in financial data entry and record-keeping.

4. Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

5. Excellent communication skills. 
   
   

SCHEDULE AND PAY RATE

•      Schedule: Two days per week within Monday to Friday. Schedule to be defined.

•      Time Zone: Pacific Standard Time

•      Hours: 20 hours

•      Open to: the Caribbean and Latin America

•      Pay Rate: $7-$10/hr (will start at $8-$10/hr if VAs have good knowledge in QuickBooks)

*Rates are dependent on your experience and skills, determined by ProtopVA.*

JOB DESCRIPTION

1. 1. Financial Data Entry and Recording

   • Enter financial transactions accurately and timely into QuickBooks, including vendor bills, invoices, purchase orders, and other relevant financial data.

   • Record daily financial transactions

   • Manage accounts payable and accounts receivable.

   
   

   2. Vendor Bill Management

   • Handle the processing of vendor bills, ensuring accuracy and adherence to payment timelines. 

   • Organize and maintain records of vendor bills for easy reference and retrieval.

   
   

   3. Invoicing

   • Generate and send invoices to clients. 

   • Follow up on outstanding invoices as necessary via email and/or phone.

   
   

   4. Email Management and Customer Interaction

   • Monitor and manage the company email inbox.

   • Respond to inquiries and forward relevant emails to appropriate team members as needed.

   • Interact with customers professionally via email and/or phone, providing assistance, addressing inquiries, and ensuring customer satisfaction.

   
   

   5. Purchase Order Management

   • Create, process, and track purchase orders. 

   • Coordinate with relevant stakeholders to ensure the fulfillment of orders and timely payments to vendors.

   
   

   6. Administrative

   • Provide administrative support to the finance department and the CEO as needed

   • Schedule appointments, organize files, and assist with various tasks.
     
     

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines in THIS LINK. 

PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on this link: (Latin America ): https://t.me/+QfiDlxFlLXAwNDAx 

OPPORTUNITIES OFFERED WITH THIS JOB

•      Opportunity to work alongside a detail-oriented team.

•      Opportunity to be part of a US company

•      Opportunity to work with a great team.

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines