Description

ProtopVA Community is excited to present this new job opportunity for a Part-Time Administrative Assistant for a Surgeon

**Bilingual job position - Fluent English and Fluent Spanish required**

COMPANY INFORMATION

Canada-Based Surgeon seeking a Virtual Assistant (VA) to provide assistance in scheduling appointments, managing his calendar, and efficiently organizing his time. This is especially important as he requires someone to facilitate the coordination of patient appointments amidst his academic commitments and research responsibilities.

OPPORTUNITIES OFFERED WITH THIS JOB

•      Opportunity to work alongside a detail-oriented team.

•      Opportunity to be part of a Canadian company

•      Opportunity to work with a great professional.

Deadline to apply: You have only 5 days to apply. Please refer to the days left on the right column to submit your proposal before its expiration. Interviews will take place on days 6 to 10 after posting the position.

 JOB DESCRIPTION

1. Calendar Management:

• Schedule surgeries, consultations, and follow-up appointments.

• Coordinate with patients, hospitals, and medical staff to ensure availability.

• Set reminders and send notifications for upcoming appointments.

• Manage the surgeon's personal and professional calendar to avoid conflicts.

2. Answering Phone Calls:

• Screen and handle incoming calls, separating urgent medical matters from routine inquiries.

• Take messages and forward important calls to the surgeon promptly.

• Maintain professionalism and confidentiality in all interactions.

3. Appointment Setting:

• Schedule meetings, conferences, and speaking engagements for the surgeon.

• Arrange follow-up appointments for patients as per the surgeon's instructions.

• Confirm appointments with patients and other parties involved.

4. Task Prioritization:

• Assist in prioritizing tasks and time management for the surgeon.

• Identify critical and time-sensitive matters that require immediate attention.

5. Continuous Communication:

• Maintain open communication with the surgeon to stay updated on their schedule and priorities.

6. Academic and Professional Development:

• Assist with maintaining medical licenses and certifications.

• Help the surgeon stay current with academic publications and professional development opportunities.

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines in THIS LINK. 

PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

QUALIFICATIONS
- Outstanding communication and presentation skills, both written and verbal.
- Experience with medical terminology is a plus.
- 2 years of experience working as a Virtual Assistant.

SUCCESS PROFILE FOR THIS ROLE

Written Communication: The ability to convey ideas, information, and messages effectively through written words, such as emails, reports, and documents.

Verbal Communication: The skill of expressing thoughts and information clearly and persuasively through spoken language, including in conversations, presentations, and public speaking.

Organization: The capability to arrange and structure tasks, information, and resources in a systematic and efficient manner to achieve goals and maintain order.

Time Management: The skill of prioritizing tasks, setting schedules, and using time effectively to maximize productivity and meet deadlines.

Problem-Solving: The capacity to analyze complex situations, identify challenges, and develop creative and effective solutions to overcome obstacles and achieve desired outcomes.

Tech Knowledge: Proficiency in using and understanding technology, including software, hardware, and digital tools, to accomplish tasks and stay current in the digital world.

SCHEDULE AND PAY RATE

• Schedule: Monday to Friday 9am to 12pm EST

• Time Zone: Eastern Standard Time

• Hours: 15 hours/week

• Languages: Bilingual (Fluent English and Fluent Spanish)

• Open to: Latin America

• Pay Rate: $5 - 6/hour.

*Rates are dependent on your experience, determined by ProtopVA.

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines