Description

ProtopVA Community is excited to present this new job opportunity for a Full-Time Executive Assistant for ProtopVA 

COMPANY INFORMATION

ProtopVA is a Human Resource Services startup agency with its main offices in Houston, Texas.  We are a team that supports each other and believes in 1-improving ourselves, 2-self-awareness, 3-embracing and taking responsibility for our mistakes and growth, and 4-doing everything with integrity and passion.

SCHEDULE AND PAY RATE

•      Schedule: Monday to Friday; 08:00 am to 05:00 pm CST.

•      Time Zone: Central Standard Time

•      Hours: 40 hours/week

•      Languages Required: English and Spanish
•      Location: Open to LATAM

•      Pay Rate: $7.25/hour
*Rates are dependent on your experience, determined by ProtopVA.*

JOB DESCRIPTION

1. Provide administrative support to the executives, including managing calendars, scheduling meetings, and making travel arrangements.

2. Prepare and edit correspondence, communications, presentations, and other documents.

3. Conduct research and compile data to prepare reports and documents as needed.

4. Manage and maintain executives' schedules, appointments, and agendas.

5. Arrange and coordinate meetings and events, including handling logistics and preparing meeting materials.

6. Record, transcribe, and distribute minutes of meetings.

7. Monitor, screen, respond to and distribute incoming communications.

8. Answer and manage incoming calls.

9. Receive and interact with incoming visitors.

10. Liaise with internal staff at all levels.

11. Interact with external clients.

12. Coordinate project-based work.

13. Review operating practices and implement improvements where necessary.

QUALIFICATIONS

- Proven experience as an executive assistant or similar administrative role.

- Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and other office productivity tools.

- Knowledge of office management systems and procedures.

- Sales and HR support skills.

- Basic accounting knowledge specifically QuickBooks and Bookkeeping.

- Excellent time management skills and the ability to prioritize work.

- Attention to detail and problem-solving skills.

- Excellent written and verbal communication skills.

- Strong organizational and planning skills.

- Ability to work independently and as part of a team.

- Discretion and confidentiality.

ADDITIONAL REQUIREMENTS

1. Ability to multitask and work under pressure.

2. Flexibility and adaptability to changing workloads.

3. Proactive in anticipating needs and addressing issues.

4. Strong time management skills.

TO HAVE YOUR PROPOSAL CONSIDERED, PLEASE READ CAREFULLY THE FOLLOWING GUIDELINES TO APPLY FOR THIS JOB AND HOW TO WRITE YOUR PROPOSAL CORRECTLY:

GUIDELINES

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines