Description

ProtopVA Community is excited to announce a new job opportunity for the Full-Time Sales Executive Assistant (with Grant Writing Support) role.

OPPORTUNITIES OFFERED WITH THIS JOB:

• Opportunity to work alongside a detail-oriented team.

• Opportunity to be part of a US company

• Opportunity to work with a great team.

SCHEDULE AND PAY RATE

• Schedule: Monday - Friday; 10:00 AM to 6:00 PM EST

• Hours: 40 hours per week

• Time Zone: Eastern Standard Time

• Languages Required: English

•Open to: LATAM only

• Pay Rate: $5-$6/hr

*Rates are dependent on your experience and skills, determined by ProtopVA.*

ABOUT THE COMPANY:

A U.S.-based technology services and training organization helping businesses and individuals embrace digital transformation through IT solutions, cloud services, and workforce development programs.

RESPONSIBILITIES:

1. Executive & Administrative Support:
- Manage executive calendars, appointments, and meetings.

- Prepare agendas, take meeting notes, and track action items.

- Draft and proofread internal and external communications.

- Coordinate travel logistics, events, and conferences.

- Maintain confidential information with discretion.

- Support project coordination and follow-up with internal teams and partners.

- Organize digital files and maintain reporting systems

 2. Grant Writing & Project Support:

- Assist in developing grant proposals and funding applications.

- Research relevant funding opportunities and programs.

- Collaborate with internal teams to collect project and financial information.

- Draft and format proposal content, ensuring clarity and compliance.

- Track submission deadlines, application progress, and reporting obligations.

- Prepare summary reports and updates for executives and funders.

 3. Marketing & Administrative Tasks:

- Assist with content creation and copywriting for marketing materials.

- Support basic social media management and graphic design using Canva.

- Conduct lead generation, list building, and LinkedIn outreach.

- Perform cold calling or client follow-up tasks when needed.

- Help with CRM management (HubSpot) and data entry tasks.

REQUIREMENTS

- 3+ years of experience as an Executive Assistant or VA.

- Excellent English (written & verbal); great communication and phone skills.

- Proficient in Microsoft 365, Teams, Canva, HubSpot, ChatGPT/Copilot.

- Strong writing, research, and organizational skills.

- Creative, proactive, and detail-oriented.

- Able to multitask and manage time effectively in a fast-paced role.

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines IN THIS LINK. 

 PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on the corresponding link: 

(Latin America): https://t.me/+eCkMCM8Uyys2M2Mx

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines