Description

ProtopVA Community is excited to present this new job opportunity for a  Payroll & Billing (Bookkeeper) for ProtopVA 

COMPANY INFORMATION

ProtopVA is a Human Resource Services startup agency with its main offices in Houston, Texas.  We are a team that supports each other and believes in 1-improving ourselves, 2-self-awareness, 3-embracing and taking responsibility for our mistakes and growth and 4-doing everything with integrity and passion.

OPPORTUNITIES OFFERED WITH THIS JOB

•      Opportunity to work alongside a detail-oriented team.

•      Opportunity to be part of a US company

•      Opportunity to work with a great team.

QUALIFICATIONS:

Must have experience in using Quickbooks

At least 2 years experience as a Bookkeeper or similar position

JOB DESCRIPTION

1. Bookkeeping

• Create quotes/invoices to send to the company’s leads & clients
• Send invoices/bills via email to each client
• Follow up & receive payments
• Create & send receipts to clients who have completed payments
• Categorize expenses from bank accounts and/or credit cards and make sure there is a receipt attached for each one
• Other basic bookkeeping tasks – Don’t include professional bookkeeping or software expertise
• Process and follow up on the accounts payable checks.
• Several checks are entered weekly, those will be created by somebody else internally and approved for printing in there, but the VA would be entering checks weekly, and then following up on those accounts payable.
• Maintain internal communication via email with the rest of the team.

2. Other Bookkeeping Tasks:

• Data Entry: Recording financial transactions, such as sales, expenses, invoices, and receipts, into the company's accounting software or spreadsheets.
• Accounts Payable and Receivable: Managing and reconciling invoices, tracking payments, and ensuring timely payment of bills and invoices. Also, recording incoming payments and keeping track of customer accounts.
• Bank Reconciliation: Comparing and reconciling the company's financial records with bank statements to ensure accuracy and identify discrepancies.
• Expense Tracking: Monitoring and categorizing company expenses, including travel costs, supplies, and other operational expenses.
• Payroll Support: Assisting with payroll processing by tracking employee hours, calculating wages, and ensuring accurate deductions and withholdings.
• Financial Reporting: Generating basic financial reports such as balance sheets, income statements, and cash flow statements to provide insights into the company's financial health.
• Inventory Management: Keeping track of inventory levels and reconciling physical counts with recorded inventory to maintain accurate stock records.
• Data Analysis: Assisting in analyzing financial data to identify trends, patterns, and opportunities for cost-saving or revenue improvement.
• Record Maintenance: Organizing and archiving financial documents, receipts, and other records in a systematic and easily retrievable manner.
• Communication: Coordinating with other team members, departments, vendors, and clients to gather necessary financial information and resolve discrepancies.
• Software Management: Familiarity with accounting software and tools, as well as the ability to learn and adapt to new software systems.
• Compliance and Regulations: Ensuring that financial records and processes adhere to relevant laws, regulations, and accounting standards.
• General Administrative Support: Assisting with administrative tasks such as answering emails, managing calendars, and providing general support to the finance team.

SCHEDULE AND PAY RATE

•      Schedule: Monday - Friday ( To be discussed )

•      Time Zone: Central US Time and Philippines Time

•      Hours: 10 -20  hours/week 

•   Open to: LATAM and Philippines VAs

•     Pay Rate: $4 - 7 /hour

*Rates are dependent on your experience, determined by ProtopVA.

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines in THIS LINK. 

PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

SUCCESS PROFILE FOR THIS ROLE

• Innovative and proactive: People who can think for themselves and be proactive/ People who work independently, are resourceful, and can think up solutions to problems independently/ People who can think creatively to solve problems.
• People & Relationships: Easy to speak with and a good listener/ Someone that is open to feedback without being offended, willing to make mistakes, and be ok when the company tells them how to improve/ Supportive, and always willing to help.
• Work Load & Stress Management: Able to manage stressful situations without affecting them on a personal level/ Must be extremely organized and detail-oriented/ Ability to work under pressure.
• Technology & Software: Computer savvy, able to teach systems and software to others/ Knowledge or willing to invest time in training themselves on the different platforms of the business.
• Communication & Language: Always available to respond quickly when contacted via phone, text, chat, email, etc./ Comfortable making calls and know how to properly communicate with contractors and clients.

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS:

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines

10.     Able to write and speak in English and/or Spanish