Description

ProtopVA Network is excited to present this new job opportunity for a Part-Time (To Full-Time) Human Resources Assistant For ProtopVA.

ProtopVA is a Human Resource Services startup agency with its main offices in Houston, Texas. We are a team that supports each other and believes in 1-improving ourselves, 2-self-awareness, 3-embracing and taking responsibility for our mistakes and growth, and 4-doing everything with integrity and passion.

Note that we prioritize strong and well-written proposals from applicants. To ensure your application is considered, please carefully read and follow the instructions provided in the PROPOSAL GUIDELINES when applying for this job. Keep in mind that POOR PROPOSALS from applicants will get IGNORED and eventually your profile will get DISABLED.  

Deadline to apply: You have only 5 days to apply. Please refer to the days left on the right column to submit your proposal before its expiration. Interviews will take place on days 6 to 10 after posting the position. 

OPPORTUNITIES OFFERED WITH THIS JOB

•      Opportunity to work alongside a detail-oriented team.

•      Opportunity to be part of a US company

•      Opportunity to work with a great team.

SCHEDULE AND PAY RATE

•      Schedule: Monday – Friday 

•      Time Zone: Central Time

•      Hours: 20 hours/week

•   Languages Required: English/Spanish

•      Pay Rate: $5 - 8/hour

*Rates are dependent on your experience, determined by ProtopVA.

Note that in order to submit your proposal, you must first complete your profile on our platform using the provided username and password before submitting a proposal. Incomplete profiles will not be activated for submission. Once completed, email hr@protopva.com to confirm profile readiness.

JOB DESCRIPTION

1. Talent Acquisition and Onboarding

- Post on social media platforms, including Facebook groups and Instagram, to attract new applicants on a daily basis.

- Provide support and assistance to new applicants through Email, Telegram, and social media channels.

- Create credentials for new hires and grant access to the ProtopVA team's different platforms, such as setting up email addresses, project management and CRM software accounts, and related tasks. Training will be provided for software/tools setup.

- Participate in the Recruitment Process for the internal team's new hires, including conducting candidate interviews and assisting with job post creation.

- Develop the hiring plan for each department of the ProtopVA Team.

- Ensure the onboarding process is up-to-date, of high quality, and well understood by all teammates, providing clarity and connection.

2. Team Management and Conflict Resolution

- Serve as the ProtopVA's internal team customer success agent, addressing any questions or concerns throughout the work relationship.

- Manage and approve the team's time off requests, vacations, emergency situations, and company perks.

- Approve teammate's schedule and hours worked requests in collaboration with department Directors.

- Conduct Feedback meetings and develop Performance Improvement Plans when needed, working alongside each department's Director.

- Be available to speak with all teammates within the company to address concerns, issues, or feedback.

- Serve as a moderator for conflict resolution situations between teammates.

- Handle disciplinary actions.

- Maintain the ProtopVA company culture.

- Assist with training and development initiatives.

3. Policies and Procedures

- Facilitate the creation of new VA profiles in the website backend, and enforce/update existing ProtopVA team policies and guidelines.

- Suggest and create new Human Resources policies, procedures, or guidelines, including writing and editing standard operating procedures (SOPs) as necessary.

- Maintain regular communication with the Operations Manager and CEO, sharing new ideas to implement in the team, including valuable policies.

4. Research and Admin Tasks

- Assist the Operations Manager and CEO with research related to the Human Resources Department that could improve the ProtopVA's internal team.

- Proactively research ideas, common practices, and policies to enhance the company's culture.

- Edit teammate's information in Zoho CRM.

- Update the team's information in Zoho People, the company's HR Software, and add teammates as needed.

- Maintain digital copies of employee records and perform additional admin tasks as required.

5. Team Building Activities

- Prepare and host monthly team-building activities, utilizing the available website games or planning other engaging activities.

- Proactively come up with various activities, both during work hours and the team's free time. 

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines

10.  Able to write and speak in English and Spanish

SUCCESS PROFILE FOR THIS ROLE

• Innovative and proactive: People who can think for themselves and are able to be proactive/ People who work independently, are resourceful, and are able to think up solutions to problems independently/ People who are able to think creatively to solve problems.
• People & Relationships: Easy to speak with and a good listener/ Someone that is open to feedback without being offended, willing to make mistakes, and be ok when the company tells them how to improve/ Supportive, and always willing to help.
• Work Load & Stress Management: Able to manage stressful situations without affecting them on a personal level/ Must be extremely organized and detail-oriented/ Ability to work under pressure.
• Technology & Software: Computer savvy, able to teach systems and software to others/ Knowledge or willing to invest time in training themselves on the different platforms of the business.
• Communication & Language: Always available to respond quickly when contacted via phone, text, chat, email, etc./ Comfortable making calls and know how to properly communicate with contractors and clients.

PROPOSAL GUIDELINES TO APPLY FOR THIS JOB.

1.     Start your Proposal with your Intro:

Provide a brief intro introducing yourself, where you’re from, your previous background, and why you should be considered as a candidate that meets the requirements of attitude and skills for the job for which you are applying.

2.     Compare your previous experience with the main tasks in the JOB DESCRIPTION section.

Above on this same page you will find a section that says "JOB DESCRIPTION" with a list of responsibilities and bullet points outlining the more specific subtasks of those responsibilities.

·       Be honest and list as many tasks and subtasks as your knowledge, background, and experience allow in your proposal. If you don't have direct experience in something, you can add any related or similar experience and your willingness to learn new things to fully develop the skills required to execute.

For example in this job:

1. Lead Generation & List Building.
Mention your previous experience and specific examples RELATED to each SUBTASK for each line below the main task.

·       Research directories and websites for new leads. (Write your own experience). I regularly conducted extensive research on directories and websites to find new leads for the company. I utilized a variety of search engines and industry-specific databases to find potential customers who fit our target audience. This involved using advanced search techniques to filter through large amounts of data and identify high-quality leads that were most likely to convert.

·       Build a contact list in Excel/Google Sheets with basic contact information. (Write your own experience)

·       Sort list that can be turned into a CSV file to upload to any CRM or email software. (Write your own experience).

IMPORTANT: Add a blank space between each main task block to ensure clarity and readability.

2. Calendar Management & Appointment Setting
Mention each SUBTASK DIRECT OR RELATED EXPERIENCE specific examples that make reference to the subtask in your past positions.

·       Help leads book calls with real estate agents. (Write your own experience).

·       Send calendar invites to realtors and leads/clients. (Write your own experience).

IMPORTANT: Add a blank space between each main task block to ensure clarity and readability.

3. Copy and paste the 3rd TASK NAME.
Mention each SUBTASK EXPERIENCE and specific examples that make reference to the subtask in your past positions…

·       And so on for each SUBTASKS…

 

IF YOUR APPLICATION IS IGNORED OR REJECTED, THE REASON MAY BE LISTED HERE

·       You have to FOLLOW THE STRUCTURE in the PROPOSAL GUIDELINES. Keep in mind that 70% of the people who submit their proposal do not follow this structure, making it impossible for us to evaluate their qualifications and send your information to our clients. At the end, proposals in the wrong format will be IGNORED OR REJECTED.

·       Your proposal should be tailored to your prior experience and skills in the tasks and subtasks listed above. The more specific you are in your proposal, the higher your chances will be of being hired. Otherwise, your proposal will be IGNORED OR REJECTED.

·       If you continue to submit proposals with the same structure and content to various clients' proposals without following the required structure, your profile will be deactivated and blocked from our web portal.

 

Our clients' hiring decisions depend on the quality of the proposals you send for our available positions. Please note that we communicate with candidates exclusively through our Telegram channel. If your profile matches the job requirements, we may reach out to you on that channel. For better communication, please use your first and last name as your username.

 

To join our telegram group, click on this link: 

https://t.me/+tbf4aHZDW1ZiMzIx

 

WATCH THIS VIDEO TO LEARN HOW TO SUBMIT YOUR PROPOSAL OR CLICK HERE