Description

ProtopVA Community is excited to present this new job opportunity for a  Full-time Executive Assistant and Lead Generator.

OPPORTUNITIES OFFERED WITH THIS JOB:

• Opportunity to work alongside a detail-oriented team.

• Opportunity to be part of a US company

• Opportunity to work with a great team.

SCHEDULE AND PAY RATE

• Schedule: Monday to Friday from 9:00 am to 6:00 pm CST

• Time Zone: Central Standard Time

• Hours: 40 hours

• Languages Required: English

•Open to: Philippines

• Pay Rate: $3-$5/hr

*Rates are dependent on your experience and skills, determined by ProtopVA.*

RESPONSIBILITIES

1. Administrative and Operational Support

- Manage schedules, appointments, travel plans, and reminders for the COO and team members

- Maintain organized digital filing systems and ensure accessibility of documents

- Prepare meeting notes, monitor action items, and follow up on deadlines

- Assist in tracking expenses, managing office supplies, and handling general admin tasks

2. Sales & Lead Generation Support

- Research, identify, and qualify potential leads through various platforms

- Assist with lead outreach, follow-up communications, and appointment setting

- Maintain and update CRM with lead information and interaction history

- Track lead conversion metrics and help optimize the sales process

3. General Admin & Personal Assistance

- Process invoices, manage expense reports, and support HR-related tasks (e.g. onboarding)

- Handle personal tasks and errands for the COO, ensuring discretion and professionalism

- Maintain workflows and support smooth day-to-day company operations

4. Communication & Coordination

- Manage emails and calls, ensuring timely, professional responses

- Coordinate between departments to share updates and ensure alignment

- Organize and disseminate internal and external communications

5. Project & Marketing Support

- Support ongoing projects by tracking deadlines and organizing tasks

- Assist in preparing reports, presentations, proposals, and marketing content

- Help with social media, email marketing, and customer relationship management

REQUIREMENTS

• Proven experience as an Executive Assistant, Lead Generator, or in a similar administrative/sales support role

• Excellent organizational and time management skills with strong attention to detail

• Strong written and verbal communication abilities.

• Comfortable handling confidential information with discretion and professionalism

• Tech-savvy; proficient with Google Workspace, CRM tools, scheduling apps, and project management software

• Ability to work independently, manage multiple tasks, and meet deadlines

• A proactive, resourceful, and solutions-oriented mindset

• Experience with marketing, lead generation, and customer outreach is a plus

• Flexibility to assist with personal tasks and handle dynamic priorities

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines IN THIS LINK

 PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on the corresponding link: 

(Philippines): https://t.me/+HnbkVowAXVdmMjA5

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines