Description

ProtopVA Community is excited to present this new job opportunity for a General Administrative Assistant (LATAM)

OPPORTUNITIES OFFERED WITH THIS JOB

•      Opportunity to work alongside a detail-oriented team.

•      Opportunity to be part of a US company

•      Opportunity to work with a great team.

SCHEDULE AND PAY RATE 

•      Schedule: Monday to Friday, 8:00 AM to 5:00 PM CST

•      Time Zone: Central Standard Time

•      Hours: 40 hours/week 

•      Languages Required: English and Spanish

•      Pay Rate: $7-$9/hr

*Rates are dependent on your experience, determined by ProtopVA.*

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines in THIS LINK. 

PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

JOB SUMMARY

 A growing construction company based in the U.S. is seeking a proactive, detail-oriented, and bilingual Administrative Assistant to provide full-time support across various areas including executive assistance, sales, operations, and marketing. This role requires someone with strong communication skills, organizational abilities, and the flexibility to thrive in a dynamic and fast-paced environment. The ideal candidate will be a team player with high integrity, capable of handling confidential information and contributing to the efficiency of daily operations and long-term goals.

REQUIREMENTS

• Bilingual: Fluent in English and Spanish (verbal & written)
• Communication: Clear, professional, and confident communicator
• Proactive & Independent: Self-starter, problem-solver, and resourceful
• Organized: Detail-oriented with strong time management and multitasking skills
• Tech-Savvy: Comfortable with CRM, project tools, and basic video editing
• Sales Support Experience: Familiar with lead follow-up and onboarding
• Emotionally Mature: Calm under pressure, patient, and professional
• Team Player: Open to feedback, eager to grow, and collaborative
• Creative Thinker: Innovative, adaptable, and solutions-focused
• Project Management: Able to manage tasks, track deadlines, and meet expectations
  
  

JOB DESCRIPTION

1. Administrative and Operational Support:
   - Manage team calendars, appointments, and reminders
   - Organize meeting notes, tasks, and follow-ups
   - Maintain well-structured files and company records
   - Oversee general office logistics such as supplies and expense tracking
   
2. Sales Support
   - Follow up with warm leads and support lead nurturing
   - Assist in client onboarding processes
   - Maintain and update CRM or internal customer databases
   - Track sales performance and assist with reporting
3. General Administrative Tasks
   - Handle invoices, payments, and expense reports
   - Assist with internal onboarding processes
   - Maintain efficient documentation and process organization
   - Contribute to daily operations with task ownership and follow-through
4. Executive and Personal Assistance
   - Executive & Personal Assistance
   - Perform personal errands or tasks as needed to increase executive efficiency
   - Maintain strict confidentiality and professional discretion
5. Communication and Coordination
   -Manage basic email and phone communication with clients and team
   -Provide internal updates and support team coordination
   - Send out important project and event-related communications
6. Project Support
   - Track deadlines and tasks for active projects
   - Assist in research and documentation
   - Support project delivery with structured follow-ups and communication
7. Marketing and Customer Relations
   - Help create and distribute marketing content (emails, social posts)
   - Support basic video editing and content formatting
   - Address client questions and concerns professionally
   - Assist in preparing proposals, presentations, and documentation