Description

ProtopVA Community is excited to present this new job opportunity for a Full-Time General Assistant for A Construction Company (LATAM and The Philippines).

**Fluent in English required**

COMPANY INFORMATION

An American construction company that offers upscale landscaping and outdoor construction services. With a customer-centric approach, its team of experts curates the perfect outdoor living space, bringing its clients' visions to life. 

REQUIREMENTS:.

• English at a native level
  
• Extremely communicative
• Good listener and hardworking

SCHEDULE AND PAY RATE

•      Schedule: Monday - Friday 10:00 AM to 7:00 PM (The schedule is to be defined)

•      Time Zone: Central US Time

•      Hours: 30 hours/week

•      Open to: Latin America, The Caribbean,  and The Philippines

•      Pay Rate: $4-$9/hr 

*Rates are dependent on your experience and skills, determined by ProtopVA.*

JOB DESCRIPTION

1. Executive/Personal Assistant

• Help the CEO with various business-related tasks he/she is normally directly responsible for

• Make calls, Answering & screening calls

• Personal Email management including reviewing, editing, archiving/labeling, prioritizing, etc.

• Manage & schedule the client’s personal and business calendar

• Basic project management: Review weekly tasks, processes, and projects due

• Support managing team members, their work, and results

• Help prioritize how the client invests their time

2. Calendar Management & Appointment Setting

• Manage client/owner emails and their calendar

• Set up automatic bookings online and share booking links with lead/clients as needed

• Help leads book calls with the client manually or using booking systems

• Review the calendar and find out about availability to set calls or appointments with team leaders

• Send a calendar invite with both leads/clients

• Update all dates and pertinent information into software

3. Organize Digital Files

• Upload/organize files into web-based systems (Dropbox, Google Drive, etc)

• Re-organize files based on products/services/categories

• Make sure that info is always up-to-date

• Organize and input files by product, service, or clien

4. Manage CRM & Data Entry

• Help the company organize, clean, update, and maintain the client’s database

• Maintain all of the communications and client data up-to-date

• Add contacts, new clients and update existing ones into the CRM system

• Verify and update the contact’s information. Get missing emails or addresses

• Input referrals into the CRM, and assign them to one of the assigned team members

• Save any notes from the calls into the CRM, after the lead books a call

• Tag contact and input call notes. Create follow-up tasks to call contact later

5. Other General Admin Tasks

• Help the client develop, create, and document the company’s SOPs (standard operating procedures)

• Perform clerical work and general admin tasks related to the client’s field

• Filling out property information sheets

• Help the client set up a web-based phone if needed

• Help set up Google calendar and teach the owner of the company how to use it if needed

Apply for this Job by submitting your proposal! To have your proposal considered, please CAREFULLY READ the following guidelines in THIS LINK. 

PROPOSALS WITH INCORRECT STRUCTURE WILL BE DISREGARDED.

IMPORTANT: To join our telegram group and learn more about our open positions, click on this link: 

(Latin America ): https://t.me/+QfiDlxFlLXAwNDAx 

(Asia): https://t.me/+iBlvMlhGzzoyZWZh

OPPORTUNITIES OFFERED WITH THIS JOB

•      Opportunity to work alongside a detail-oriented team.

•      Opportunity to be part of a US company

•      Opportunity to work with a great team.

PROTOPVA REQUIRED VALUE STANDARDS FOR ALL POSITIONS

1.     Honesty & integrity at all times

2.     Quick to respond and communicate

3.     Proactive, go-getter, figuring things out on his own (make Google your best friend)

4.     Humble, responsible, and accountable

5.     Professional and focused

6.     Looking for long-term work relationship 1-3+ years

7.     Team oriented

8.     Always willing to learn new things and develop new skills

9.     Efficient and committed to delivering on expectations, and deadlines